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Top Tips for Relocating your Office in 2015

Relocating your office can seem a very daunting task with much to consider, however when done properly the benefits can far outweigh the negatives.

The most important thing when approaching the decision and the move itself is to ensure the whole task is approached with clarity, a team of people to manage specific tasks, and a Project Manager to ensure end-to-end efficiently and effectiveness.

First and foremost the decision on relocation needs to be taken – to do this we suggest you assessing your current situation – what is your current lease, what are the associated costs, what are the good and bad aspects of your current location, is it still fit for purpose (is it the right size if your company has grown or even got smaller)?  Only once you’ve performed a full analysis on your current position will you be in a place to then think about alternative options.

We suggest drawing up a comprehensive checklist to ensure all tasks are covered and actioned.  Here are the 5 core areas, along with the key factors for each that we would consider when managing an office move:

Project Management:

  • Establishing the team and responsibilities for co-ordination.

Property:

  • Finding new premises/new site search – dynamics of a location.
  • Buy/lease – key points which have to be established.
  • Industrial Issues – type of plant or machinery, size, environmental issues etc.

Information Technology:

  • Equipment – moving computers, printers.
  • Cabling / Infrastructure – type of cabling, number and type of outlets etc.
  • Telephony – including web usage – broadband, telephone networks etc.

Supplemental Activities:

  • Solicitor – legal aspects, conveyancing, lease agreements, property disposal.
  • Recruitment Agencies (for additional staff or the introduction of new skills.
  • Administrative – including Post, letter heads, security etc.
  • Health & Safety – layout of the new office, employee requirements.

 Logistics:

  • Builders – potential modifications to proposed new site.
  • Office Furnishings – new furnishings if required for the new office space.
  • Hauliers – this includes vehicles and the act of physical movement of items.

Obviously you want an office move to have as little impact on your business as possible, for this reason alone it is advisable to bring in specialist companies to assist with relocations.  This ensures you get input, guidance and management from specialists who have experience in the area and ensures your employees can continue on their day-to-day activities.

If you’d like to discuss any of the above in more detail, then do get in touch with one of the team today on 0845 270 6850.

You may also like our recent blog ‘Mobile Coverage When Moving Office’ … read our 3 Top Tips to ensuring the best mobile coverage when moving office: http://jfls.com/hints-and-tips/mobile-coverage-moving-office/

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